Outlook Tips

In this section, you will find an array of tips and suggestions that will help you use the many powerful features of Microsoft® Outlook® efficiently and effectively.

How do I create a new folder in my Cabinet?
  1. Right click on the Cabinet and select New Folder
  2. Type a name for your new folder.
  3. Outlook will automatically place it in alphabetical order with the other folders in the Cabinet
How do I create a Search Folder?
  1. Right click on Search Folder
  2. Select New Search Folder
  3. Select the default option that you want or the last option is to Create a Custom Search. You can then select the exact criteria you would like.
How do I Add an Attachment?
Client
  1. Open a new email, click on the Paperclip icon.
  2. You will have to browse to the path your file is located.
  3. When the file is in the File Name field click OK.
OWA
  1. Open a new email, click on the Paperclip icon.
  2. Select the Browse button and find your file.
  3. When the file is in the File Name field click OK.
  4. Your file should be in the "Choose a file to attach:" field.
  5. Click on the Attach button.
  6. This will move the file to the "Current file attachments" box.
  7. Click on the Close button.
How Do I Create a Signature?
Client
  1. From the main Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Message Format section, go to Compose in this message format list, click the message format that you want to use the signature with.
  3. Under Signature, click Signatures, and then click New.
  4. In the Enter a name for your new signature box, enter a name.
  5. Under Choose how to create your signature, select the option you want.
  6. Click Next
  7. In the Signature test box, type the text you want to include in your signature.
  8. To change the paragraph or font format, highlight the text, click Font or Paragraph, and then select the options you want. These options are not available if you use plain text as your message format.
  9. Click Finish when you are done editing the new signature.
OWA
  1. Select Options. (Last item in left column)
  2. Under Messaging Options, select Edit Signature
  3. In the Signature test box, type the text you want to include in your signature.
  4. To change the format of the text, highlight items then change font, size or color.
  5. When finished click Save and Close.
  6. If you want your signature on ALL emails put a checkmark in the box next to. Automatically include my signature on outgoing messages.
  7. If you want to enter it on select emails. While creating an email click on the Signature button.
How Do I Set the "Out of Office Assistant" (Away Message)?
Client
  1. To turn out of office rules on or off, on the Tools menu, click Out of Office Assistant.
  2. In the Status box, select or clear the check box next to the rule you want to turn on or off.
  3. Type your out of office message.
OWA
  1. Select Options. (bottom of Navigation Pane)
  2. Select Out of Office.
  3. Type your out of office message.
  4. Click Save and Close.
How do I Find Someone's Email address?
  1. Select New
  2. Start typing the name of the person you are sending the email to in the To: field.
  3. Click on the icon of the person with a check mark.
  4. A new window will open and you can select the name of the person you are looking for.
OR
  1. Click on the To: button. This will open a search window.
  2. Enter the personís first or last name in the appropriate field and hit Search.
  3. Highlight the name of the person and select To:, CC: or BC: at the bottom of the window.
  4. When you are done selecting names for the people you are sending to. Click OK.